GENERAL SECRETARY'S LETTER TO PROSPECTIVE CANDIDATES NO.4

Summary

In this one-page letter dated February 4, 1966, Swatantra Party General Secretary M. R. Masani addresses prospective parliamentary candidates about previously unclear requirements for submitting quarterly reports and accounts. The letter establishes a regular administrative reporting system intended to improve the functioning and oversight of party work in each constituency.

Candidates are instructed to submit a report every three months describing constituency work, including the work of the full-time Organiser, signed by the candidate and the other two members of the Three-Man Committee. The committee must meet at least monthly and send countersigned minutes with the quarterly report. Candidates must also submit quarterly statements of accounts for grants received from the Centre, with expenditure detailed under various heads, and send copies of both documents to the State Office.

Key points

• The letter responds to confusion surrounding the submission of quarterly reports and accounts by prospective candidates.
• Candidates must submit a constituency-work report every three months.
• The report must discuss the work of the full-time Organiser and be signed by all three members of the Three-Man Committee.
• The Three-Man Committee must meet at least once a month and submit countersigned minutes with the quarterly report.
• Quarterly statements of accounts must document grants received from the Centre and expenditure under various heads.
• Copies of the quarterly report and statement of accounts must be sent to the State Office.