[General Secretarys letter no-251]

Summary

This circular, dated 14 December 1970 and signed by General Secretary R. C. Cooper, provides logistical instructions for the Swatantra Party’s Sixth National Convention in Bombay on 30–31 January 1971. It explains how delegates can request hotel accommodation, free dormitory or dharmashala lodging, meals, and assistance with return rail or air reservations. Delegates are urged to submit accommodation and travel requests by specified deadlines because hotel demand in Bombay was expected to be especially high in January.

The letter also sets out reception arrangements at Dadar, Victoria Terminus, Bombay Central, and Santa Cruz airport. Delegates are instructed to carry their Workers’ Card and an authorisation letter from their State or Regional Office, pay a Rs. 5 delegate fee, and wear a Swatantra Party badge for identification. Visitors are discouraged because free boarding and lodging are limited to accredited delegates. The annexures provide a detailed list of 25 hotels and room rates, a combined accommodation and return-journey reservation form, and a state-unit authorisation form for delegates.

Key points

• The Sixth National Convention was scheduled for 30–31 January 1971 in Bombay.
• The Accommodation Sub-Committee would arrange hotel rooms at delegates’ own cost and free dormitory or dharmashala accommodation for those requesting it.
• Delegates were asked to submit accommodation requests by 31 December 1970 and free-lodging requests by 5 January 1971.
• The organisers sought railway assistance for groups travelling together and requested advance details for return rail or air reservations.
• Reception counters were planned at major railway stations and Santa Cruz airport to direct delegates to their lodging.
• Delegates needed a Workers’ Card, a State or Regional Office authorisation letter, and a Rs. 5 fee to receive their badges and convention papers.
• The annexures list hotel rates, provide a reservation form, and include a certification form for authorised delegates.